Office Support Assistant | California Institute of Technology- Pasadena, CA USA

Job Details:
The successful candidate will assist in moderately complex functions of office support for a faculty member of the Division of Biology and Biological Engineering. Tasks will include coordinating and assisting in day-to-day business operations. The successful candidate will perform a combination of duties, including coordinating calendars, arranging travel, organizing meetings, formatting and proofing official documents, maintaining confidentiality, and assisting faculty with other administrative duties.
Basic Qualifications • Associate degree or higher. • At least three years relevant work experience. • Proficient computer skills, including Word, Excel and Google Calendar on PC andMAC. • Experience with making travel arrangements and processing travel expense reports. • Strong background in working on various teams and experience with receiving guidance, training and workload from multiple areas of the Division. • Excellent customer service skills including strong verbal and written communication skills with meticulous attention to detail. • Excellent organization and time management skills. • Must be able to use sound judgment to handle a variety of tasks and to shift priorities simultaneously, as well as to effectively solve problems. • Excellent communication skills and the ability to interact professionally with all levels of staff and with external contacts in a fast paced environment required. • Must possess a high level of initiative and the ability to work with little supervision. • Ability to handle a variety of tasks simultaneously required.
Basic Qualifications • Associate degree or higher. • At least three years relevant work experience. • Proficient computer skills, including Word, Excel and Google Calendar on PC andMAC. • Experience with making travel arrangements and processing travel expense reports. • Strong background in working on various teams and experience with receiving guidance, training and workload from multiple areas of the Division. • Excellent customer service skills including strong verbal and written communication skills with meticulous attention to detail. • Excellent organization and time management skills. • Must be able to use sound judgment to handle a variety of tasks and to shift priorities simultaneously, as well as to effectively solve problems. • Excellent communication skills and the ability to interact professionally with all levels of staff and with external contacts in a fast paced environment required. • Must possess a high level of initiative and the ability to work with little supervision. • Ability to handle a variety of tasks simultaneously required. ..
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