Executive Assistant to CEO | Route Mobile Limited Mumbai, India

Job Details:
The Executive Assistant to the CEO/MD's primary responsibility is to provide assistance to the BODs, providing general office management, meeting and event coordination.
Roles & Responsibilities:
Provides comprehensive support services to the CEO/MD that ensures a professional, responsive and effective experience with the organization as a whole.
Provides sophisticated calendar management. Prioritizes inquiries and requests while troubleshooting conflicts with little guidance; makes judgments and recommendations to ensure smooth day - to -day engagements.
Administers correspondence, manages incoming calls, and prioritizes phone messages, emails and mail.
Handles all calls and visitors with grace, sophistication and professionalism.
Job Duties
Writes error free, eloquent emails and letters for various events and announcements.
Updates and maintains phone lists for CEO. Provides complex travel arrangements.
Becomes familiar with the specific, detailed needs of the CEO and travel partners; creates
consistent travel itinerary portfolios for reference and be available during travel times to quickly address any last minute changes or cancellations.
Accurately tracks expenses for CEO by managing credit cards and receipts. Processes and submits receipts accurately and on schedule.
Maintains confidentiality and uses a high degree of discretion.
Works in a professional and focused manner to schedule internal and external meetings
including, but not limited to, GPI Board and subcommittees, project teams, etc.
Prepares for meetings including ordering lunch, booking conference rooms, setting up projector or video conferencing units.
Uses Outlook, Word, Excel and PowerPoint to produce materials for internal and external meetings and conferences.
Takes notes and distributes meeting minutes, agendas and meeting packages.
Acts as a liaison with landlord and building management on any office related issues.
Acts as a liaison with outsourced IT consultant on all technology related issues, including rapidly responding to staff problems and network outages.
Acts as a liaison with the Board of Directors as needed.
Sets up staff meetings and organizes team events.
Answers and directs calls and emails of the CEO of a general nature.
Provides timely and proactive management of the organization’s office environment.
Maintains physical and electronic office filing systems for CEO
General
Works collaboratively in a team environment with a spirit of cooperation and as a relationship builder.
Displays excellent communication skills including presentation, persuasion, and negotiation skills required in working with guests, vendors, and coworkers and including the ability to communicate effectively and remain calm and courteous under pressure.
Displays engaging interpersonal skills including the ability to think and act strategically
, provide sound judgment, and provide a positive and energetic attitude.
Provides systematic and dependable follow up, as well as a high level of organization and preparedness.
Maintains workflow under pressure and in a fast - paced, high profile work environment.
Respectfully takes direction from CEO.
Other duties as assigned.
Desired Skills and Experience
MBA responsible for working closely with the CEO / Managing Director of the company and managing his calendar and fixing up meetings ...
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