Administrative Assistant | Sun Life Financial- Scarborough, USA

Job Details:
Coordinates and administers office clerical functions, deciding the most appropriate methods and procedures to be used and the priorities of work assignments, to assure smooth and effective operations in the department.
Receptionist Duties:
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Answer door, periodically answer phone
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Greet and escort guests
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Manage temporary security badges and maintain visitor log book
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Distribute LTD incoming faxes (look up claim #, right fax and put in mail bins)
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Filing non- scanned documents
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Complete additional projects and other duties as needed.
Administrative Duties
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Order Department supplies and forms
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Act as Site Purchase Coordinator
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Site Coordinator for all Site Events, planning, ordering, and execution
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Coordinate all Executive Site Visits
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Coordinates customer visits to Center for Healthy Work. This includes travel arrangements, meals, transportation and welcome duties.
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Assist with the preparation of presentations, organizing large meetings or site visits, and catering.
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Provide administrative support to management and staff (including scheduling department meetings, managing department calendars, coordinating meetings/events, travel arrangements, expense reimbursements and department account payables, organizing department files (paper and electronic), Do such other tasks as requested by management.
Assist for Telecommuters:
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Complete assigned tasks to be done through e-mails
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Print and mail letters, print and mail Fed Ex
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Attach correct forms to be mailed with the letters as requested by the BA
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Request tasks through Ultera for Letters and Records.
Ultera Tasks:
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Complete and letters as requested from BA's
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Complete medical records requests from BA's. Attach an updated signed authorization for each request.
Uploading Medical Records:
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Upload all Medical Records and then route them correctly into Ultera.
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Address all requests from BA's for uploading miscellaneous records, forms and invoices to Ultera...
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